GEORGETOWN-SCOTT COUNTY PARKS AND RECREATION

                                                                    August 15, 2016


MEMBERS PRESENT:          Ben VanMeter                       Ursula McIntyre

                                                DT Wells                                 Jaime Kumar         

                                                Mary Singer                            Tom Willett

                                                Kenna Portwood                   Erik Flaig


OTHERS PRESENT:                  Bill Parker                               Sherri Nicholas                                                      

                                                   Robin Allen                             David Livington

                                                   Tom Prather                            Doug Walker

                                                   Julie Wash                              Gary Power

                                                   Vicki Miller                             Rand Marshall


I.  CALL TO ORDER:  Ben VanMeter called August 2016 meeting of the Parks and Recreation Board to order.

II. APPROVAL OF THE MINUTES:    A motion was made by Tom Willett to accept the minutes of the July meeting as presented.  Seconded by Ursula McIntyre.  The motion carried unanimously.

III.  BOOKKEEPERS REPORT:  Julie reported that the balance on hand is $1,291,010.50.  The balance on hand this date last year was $1,041,364.45 

IV.  BILLS FOR APPROVAL:  Julie gave the Board a list of bills to be approved for payment.  A motion was made by Tom Willett to approve the bills.  Seconded by Jaime Kumar.  The motion carried unanimously.



  1. Verizon Network Fleet Presentation – Doug Walker from Verizon presented further information on the Fleet Program.  It would help with time management, tracking, repairs and safety.


  2. Executive Session - Ben VanMeter asked to change the order of the agenda to go ahead with the Old Suffoletta Litigation issue.   Mary Singer motioned to go into executive session, DT Wells seconded the motion.  No action taken in executive session.   With the regular meeting back in session Erik Flaig motioned to pay KLC the additional insurance premium up to $9,00.00, deposit the KLC $140,000.00 check into Parks and Recreation account and once the check is cleared write a Parks and Recreation check for the loss of Old Suffoletta of $140,000.00 payable to the City of Georgetown, Kenna Portword seconded and the motion carried unanimously.  Ben VanMeter stated no personnel issue was or will be discussed that was listed on the agenda.  


  3. Karen Butcher – Sherri presented for Karen a Request for Recovery works to have an open concert at the Show/AgBarn for a 501C3 fundraising event that is not agricultural.  They want to rent the Barn and the concession building.   Their event is September 30th.    The major concerns are sanitary issues.   There was also an additional request to hold a Toyota Quality Control company event.  Current Parks policy is only agricultural events at the Barn.   The renters would have to acknowledge that there could be animal waste residue.   Mary Singer motioned to approve these 2 events and to have further discussion about changing the Barn rental policy, Kenna Portwood seconded, motion carried unanimously.



  4. FLSA -   The FLSA discussion was tabled.  Sherri will provide more information next month.


  5. Directors Report -  Sherri Nicholas requested amendment to the youth sports guidelines for reporting.  Tom Willett motioned to change youth sports reporting to January, February and March instead of sports season, DT Wells seconded, motion carried unanimously.   Marketing news, we are signed up with Kroger and Amazon smile Friends of the Parks 501C3.   Our Parks logo is painted on Pavilion pool wall.  The slide steps were in much worse shape than anticipated which delayed opening of the pool.  Thanks to Erik for the Pizza at shutdown.  Ed Davis block party was a huge success about 350 people in attendance.  Brooking park tennis court can be converted to be used for pickle ball.   Time Clock software needs to be renewed, but waiting to get more information.  Per KLC our Employees and Board members should be bonded.  It will be more cost effective to have 3 different bonds.   Erik Flaig motioned to approve bonding of Full Time Staff, Part Time Staff and Board members, Tom Willett seconded, motion carried unanimously.   


  6. Pavilion/Program Report- Robin Allen presented Pavilion and Ed Davis program attendance reports.  Pavilion program attendance 4,910 with overall Pavilion attendance 13,364 with a recovery rate of 77%.  Ed Davis Learning Center attendance 2,385.



  7. Maintenance Reports –  Gary Power- nothing new to report, Bill Parker – Shutdown went well, Inmate workers were a big help. New truck was picked up, replaces 15-year-old truck.  Starting to work on next year budget request.  We have LED lights in pool.  Motion sensor for lights installed in locker rooms.   The climbing wall needs final inspection from health department. 




VI.  ADJOURNMENT:  There being no further business to be brought to the Parks and Recreation Board, a motion was made by Tom Willett to adjourn.  Seconded by Mary Singer, meeting adjourned.