GEORGETOWN-SCOTT COUNTY PARKS AND RECREATION

                                                                    January 19, 2016


MEMBERS PRESENT:         Erik Flaig                                     Ben VanMeter
                                              Bob Leonard                               Tom Willett
                                              Ursula McIntyre                         D.T. Wells
                                              Jamie Kumar                               Russ Fendley
                                              Mary Singer


OTHERS PRESENT:             Bill Parker                                   Gary Power 
                                              Terri Wilkerson                          Sherri Nicholas    
                                              Rand Marshall                            Robin Allen
                                              Julie Wash


I.  CALL TO ORDER:  Chairman Ben VanMeter called the January meeting of the Parks and Recreation Board to order.

II.  READING OF THE MINUTES:  Ben asked if there were any corrections or additions to the minutes of the December Board meeting.    A motion was made by Russ Fendley to accept the minutes of the December meeting as presented. Seconded by Tom Willett.  The motion carried unanimously.

III.  BOOKKEEPERS REPORT:  Julie reported that the balance on hand is $954,409.52.  The balance on hand this date last year was 624,443.72. 

IV.  BILLS FOR APPROVAL:  Julie gave the Board a list of bills to be approved for payment.  A motion was made by Russ Fendley to approve the bills.  Seconded by Erik Flaig.  The motion carried unanimously.


  1. Pavilion / Program Report – Robin reported that the December attendance at EDLC was 377.  Pavilion program attendance was 3,229; regular attendance was 11,163.  Sherri said that the expense report would be coming later. 

    Sherri reported that Terry Smith’s new baby boy was born Saturday, 7 lbs. and 19 in long.  They came home today and all three are doing well.

    Russ asked if we were doing any kind of promotion at the Toyota Classic such as passes, etc.  Sherri said that we are doing some advertising in their publications but not any giveaways. 

    Erik said that he got a call asking why 6 month pass holders do not get the same benefits are the annual pass holders.  Sherri said that it was the intent of the benefits to steer patrons toward the annual pass instead of the 6 month pass. 


  2. Maintenance Reports – Bill reported that there will be another blood drive in April here at the Pavilion.  Sherri said that there will be some large bills coming from Thermal Equipment.  Bill will talk to them and review the bills to make sure we aren’t being overcharged.  Sherri also told the Board that the snow plan is ready to go.

    Gary reported that they have been cleaning up flood damage and debris at Oser Landing Park.  There is also some flood debris in the grass at Great Crossing Park that has not been cleaned up yet.  They are still working on budget and on equipment.  Russ asked if we had ever asked for a grant to build a berm along those two parks.  The Board said that it would be big, big money for something like that.  Sherri said that she met with Gary and Larry at Royal Spring Park and Leadership Scott County is going to purchase our first two park signs for there with our new logo.  Sherri said that the Mayor is looking at bringing in an engineering firm to look at the repairs that need to be done at Royal Spring Park due to wash outs.  She also said that the cabins are in such terrible shape.  One may be beyond repair, the other should be able to be saved. 

     D.T. asked Gary if he was aware of the concrete that was poured at Lois Holmes field.  He said that he was.

VI.  ADJOURNMENT:  There being no further business to be brought to the Parks and Recreation Board, a motion was made by Jaime Kumar to adjourn.  Seconded by Russ Fendley. 


Sherri gave the Board a copy of the KRPS Quarterly that has pictures of the Conference award winners in it.  She also invited them to the Legislative Luncheon for Parks and Recreation on February 24 in Frankfort, 11:00 am – 1:00 pm. 

She also presented Bob Leonard with an appreciation plaque for his service to the Board.  Ben presented Russ with an appreciation plaque for his service as Chairman of the Board.