11.16.15

                                   GEORGETOWN-SCOTT COUNTY PARKS AND RECREATION

                                                                   November 16, 2015

 

MEMBERS PRESENT:            Erik Flaig                Ben VanMeter

                                                 Bob Leonard          Tom Willett

                                                Ursula McIntyre      D.T. Wells                             

                                                Jamie Kumar           Russ Fendley

                                                Mary Singer

 

OTHERS PRESENT:               Bill Parker                   Gary Power                          

                                                Terri Wilkerson            Sherri Nicholas                    

                                                Rand Marshall              Donna Brandenburg

 

I.  CALL TO ORDER:  Chairman Russ Fendley called the November meeting of the Parks and Recreation Board to order.

II.  READING OF THE MINUTES:  Russ asked if there were any corrections or additions to the minutes of the October Board meeting and the October 15 Special Meeting.  Bob Leonard made a request to add that the Board had approved to spend money on a legal opinion and legal assistance for Rand.  The firm name is Sturgill, Turner, Barker, and Monoley, PLLC.    A motion was made by Erik Flaig to approve the minutes of the special meeting with the addition.   Seconded by Tom Willett.  The motion carried unanimously.  A motion was made by Tom Willett to accept the minutes of the October meeting as presented.  Seconded by Ben VanMeter.  The motion carried unanimously.

III.  BOOKKEEPERS REPORT:  Donna reported that the balance on hand is $976,135.95 and the balance on hand at this time last year was $691,050.99. 

IV.  BILLS FOR APPROVAL:  Donna gave the Board a list of bills to be approved for payment.  A motion was made by Ben VanMeter to approve the bills.  Seconded by Erik Flaig.  The motion carried unanimously.


V.  BUSINESS:

  1. Marketing  – Sherri told the Board that this Saturday is our Customer Appreciation Day from 4-6 pm.  We will be having refreshments and giving away door prizes.  Everyone is invited to come out and join us.  Sherri also gave the Board a list of marketing items for the Board’s approval.  They include giving a gift during December for each annual pass purchased or renewed, My Fluffy Friends beginning in January, Show Us Your Love in February, Spring Break, Fools, and Taxes oh my in April, and the Amazing Race in May.   The last item in need of approval is the monitor proposal.  This would be for the monitor only (55” screen).  We already had a monitor in the budget for the front lobby at the Pavilion so we could go ahead and get that and install it ourselves.  The only thing we would be purchasing from them would be the software.  Any advertising they sell will be a 70/30 split with Parks and Rec. getting the 70%.  We could also go out and get our own sponsors is we like.  Russ asked if there was a licensure fee on the software.  Sherri asked them and they did not get back with her b4 the Board meeting.  A motion was made by Bob Leonard to approve all the marketing items along with the monitor proposal contingent on the vendor’s contract.  The monitor will be purchased by Parks and Recreation.  Seconded by Erik Flaig.  The motion carried unanimously.

She also updated the Board on marketing we are doing now.  She said that patrons can register online now with RecPro, Terry Smith is representing Parks on the Garth School Health Committee, we have hired a new part time media person, logos are being painted, brochures will be printed, movie theater ads continue, logo skirts for tables, logo stickers, tattoos, candy (Christmas Parade), caps, water bottles, pens, pencils, clips, bottled water, logo on park signs will begin in the spring, social media updates, calendars distributed through the school system, new marketing display at EDLC, blood drive in January, and advertising on the local government channel.

 

  1. New Programs – Sherri gave the Board a list of new programs staff has been working on.  They include hiring a new Certified Outdoor Education Programmer, dance and ballet pre-show for Movies in the Park, SCUBA, kayaking, teen programming, LG class for the Department of Juvenile Justice, Parent’s Night Out, Adult Coloring Class, Fluffy Friends, and the Amazing Race.

Sherri also told the Board that with the new TV we have a year’s worth of training set up with KLC, Sherri will be speaking tomorrow night at the P & Z meeting about the growth of Parks and Recreation, starting tomorrow is the KRPS conference with a social at the Pavilion on Wednesday night and awards luncheon on Friday at the Embassy Suites.  She reported that there are a lot of ground shifting and a lot of holes coming up at Royal Spring Park.  Sherri has asked the Mayor to set up a meeting in January of all involved parties to get it fixed.  It is roped off for now to keep anyone from getting hurt.  The Center of Town playground equipment will be installed at Oxford Road Park.  There are two vacancies coming on the P & R Board and she has made the Mayor and Judge aware of those.  She suggested looking into putting up a water wall in the pool area.  It is basically a climbing wall you climb and when you get to the top you fall off into the pool.  She said that after we get the parking lot redone we will have about $8,000 left in the capital budget and she would like to invest that money into something like this.  A motion was made by Ben VanMeter to start the process of looking into this project.  Seconded by Erik Flaig.  The motion carried unanimously.  Sherri will begin talking to the State Department and the Health Department about the project and come back to the Board with their findings.

  1. Pavilion / Program Report – Sherri reported that the Pavilion program attendance for October was 4,067; regular attendance was 10,444.  The monthly income was $64,427.80; expenses were $58,886.16 for a monthly recovery of 109%. 

    Sherri also mentioned that the Haunted Swamp went well as did Thrilled to Give.  Staff was there to hand out water, bottles, pens, pencils, etc.  And she said that Miss Kentucky was at EDLC last weekend and it was a great event. 

     

  2. Maintenance Reports – Gary reported that they are winterizing things, restrooms, ball fields, etc.  They are also working on equipment, the pathway between the shelter and the playground has been concreted.  It has a tendency to wash away during rain storms.  Gary also found us some metal mesh picnic tables from the Sonic renovation for $50 each. 

     Jaime brought up an email that he received from Mrs. Kelly about a conversation she had with Bill.  Sherri said that she has reviewed the video and has since had a talk with Bill about how to speak to patrons and would be happy to get in touch with Mrs. Kelly and let her know that the situation has been addressed.  Jaime said that he thought that would be a good idea.

     

  3.  Closed Session – A motion was made by Jaime Kumar to go into closed session to discuss hiring.  Seconded by Erik Flaig.  The motion carried unanimously.

     A motion was made by Ben VanMeter to come out of closed session.  Seconded by Mary Singer.  The motion carried unanimously.

     No action was taken during closed session.

     A motion was made by Mary Singer to post the Director position again with accurate job description as per policy and to consider using an outside hiring agency per cost.  Seconded by Erik Flaig.  The motion carried with Russ Fendley, D.T. Wells, Mary Singer, Erik Flaig, and Ben VanMeter voting in favor and Bob Leonard, Tom Willett, Jamie Kumar, and Ursula McIntyre voting against the motion.

     

    Bob Leonard told Sherri that she does a great job and that he would like to personally apologize to her for the way she has been treated.  He said that he was embarrassed by it and that she deserves better.  He said that this is the first Board he has served on that he is embarrassed to be a part of.  He also said that people need to be treated with respect and he doesn’t think that has happened and that he has been personally lied to.

ADJOURNMENT:  There being no further business to be brought to the Parks and Recreation Board, a motion was made by D.T. Wells to adjourn.  Seconded by Jamie Kumar.